Back Office Manager

About the job

As an Office Manager, you will be the main point of contact for visitors. You will be the first person everyone meets and greets when they enter our office, and the first person our team turns to for help with meeting room bookings, office equipment, or parking. 

Role Context

You will work in a team of two behind our front desk and be a part of the Office Management team. Along with your colleague, you will also be responsible for ensuring the smooth operation of the office – managing communications, the postal service, and providing general support where needed. 

What you'll do:

· Be the first point of contact at reception — welcome and greet visitors, clients, and candidates

· Manage meeting room bookings and prepare rooms ahead of meetings

· Handle incoming and outgoing post, couriers, and deliveries

· Oversee day-to-day office operations and keep the workplace running smoothly, tidy, and well-stocked

· Manage relationships with building management, landlord, and the reception/security desk

· Coordinate external service providers — cleaning, maintenance, catering, plants, waste, and repairs — and follow up on issues until resolved

· Order and track office supplies, refreshments, and equipment, including stock control and reordering

· Source and liaise with suppliers and vendors, obtain quotes, and help keep office running costs under control

· Coordinate parking allocation, including visitor parking and access cards/fobs

· Support health & safety in the office — first-aid and fire-safety basics, keeping communal areas compliant, and reporting facilities risks

· Support onboarding logistics for new joiners (workstation, access cards, welcome basics)

· Manage office communications — answer calls, monitor the office inbox, and direct queries to the right people

· Help organise office events, team buildings, and internal activities

· Provide general administrative and operational support to the Office Management team  

Candidate Profile

· excellent communication skills (written and spoken)

· Czech (native speaker) and English (fluent)

· proficiency in MS Office

· demonstrable organizational and time management skills

· independence, reliability, and consistency

· a drive to improve things and high proactivity

· friendliness, communication, and a team spirit

· ability to make decisions, handle pressure, and solve problems 

The role offers

Inspirational environment: Work on complex international projects using agile methodologies. An informal working environment with innovative colleagues

Flexible work environment: Hybrid working to blend home working for focus and office working for collaboration and co-creation

Vacation and time off: Guaranteed 5 weeks of vacation

Education: Personal growth and challenging work with endless possibilities. Training, conference attendance, e-learning programs, mentoring

Remuneration: A salary tailored to your qualities and experience

Additional employee perks: Discounts with business partners, participation in team building, diversity food days, meetups, and knowledge snacks, and arrangement of a MultiSport card

Seamless mobile communication: Discounted T-Mobile Family tariffs for family members