How Business Applications Can Save You Time

Have you ever thought about how much time you or your teams spend on repetitive administrative tasks over the course of a working day, a week, a month? Now that you’ve thought about it, you have probably realized that it’s really quite a lot. According to Smartsheet report, more than 40% of workers spend at least a quarter of their work week on manual, repetitive tasks, where email, data collection & data entry take the most time.

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This is where business applications can make a massive difference.

In layman’s terms, business applications are tools that can drastically reduce the amount of time spent on “boring” administrative work in the business world. A business application can handle these processes through automation. This leaves teams with more time and energy to focus on the issues that absolutely require human input and independent thought.

Making the Most of Employees’ Time

One critical aspect of managing a successful business is ensuring maximum productivity from your team members. By implementing automation tools, such as extracting data from emails and inserting it into a spreadsheet, you can significantly reduce the time and effort required to complete routine tasks.

Let's look at the numbers: assuming an average person spends 3 minutes on transferring data from email to a spreadsheet and there are 20 emails like that per day, it takes 60 minutes per day, or 5 hours a week, or 20 hours a month for one person to transfer the data. If there are 3 people in a team, then it will be 60 hours a month spent on this manual work. While this fairly simple automation may not save a huge amount of time every time it does this, it very quickly adds up when applied to an entire organisation.

On top of this, business applications can go a step further. Instead of just inputting the data into a single spreadsheet, they can interlink multiple spreadsheets so that they’re all updated simultaneously and entirely without human intervention.

Empowering Employees

A business application can truly empower a business by freeing up people to get on with their real jobs. Take a customer service agent in a call centre, for example, their primary function is to help the customer. However, in many cases, what they’ll actually spend a large portion of their time doing is data entry. By automating the majority of the administrative portions of their workload with a business application, each customer service agent can help more customers in a given amount of time.

Some business tools can greatly enhance the productivity of an organization by effectively multiplying the impact of its resources. This is not just due to the efficient processes it enables, but also because it reduces the burden of tedious tasks on employees. As a result, employees tend to be more content and motivated, which leads to increased productivity. It is a well-known fact that happier employees are more likely to perform at their best.

However, this isn’t the extent of what a business application can offer to a company. Using Microsoft Power Platform, smaller applications can be created with little to no coding experience by simply using a drag-and-drop interface to program the automation from scratch. This makes it a potent tool for teams looking to generate quick proofs of concept.

With larger-scale projects on the other hand, expertise and experience are crucial to ensure successful implementation and maximum value delivery. As such, in these cases, it’s often better to work with a company, like us, who’ve had a great deal of practice doing the design and heavy lifting.

Eliminate the Biggest Pain Points

In conclusion, business applications have the potential to revolutionize the way organizations operate, by streamlining processes, increasing efficiency, and freeing up employees to focus on more strategic and value-adding activities. The benefits of implementing such tools are clear, from reduced time spent on repetitive tasks to improved employee motivation and engagement. Whether it's simple automation or more complex projects, there's no denying that business applications are a game-changer in today's fast-paced world.

As Ratibor Líbal, Co-Founder of ACTUM Digital, puts it, “I believe every process or workflow can be upgraded to be more efficient, especially with recent technologies emerging every day. But let’s start with 2 simple questions which part of your team tasks is the biggest pain in the ***? And why not get rid of it?”

Get in touch with our experienced team to take the first steps towards increased productivity and success.

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